Preparing your team for an office move is just as important as the logistics of moving furniture and equipment. At Dodge Moving & Storage, the most successful relocations are the ones where employees feel informed, involved, and supported throughout the process.
Share the “why” behind the move
A smooth transition starts with transparency. From our experience managing office moves across the St. Louis metro area, teams respond best when they understand the business reasons and benefits behind the relocation.
Explain why you’re moving: growth, better location, upgraded space, or modernization.
Highlight improvements employees will notice: parking, amenities, layout, technology, or opportunities for collaboration.
Reassure staff about what is not changing, like core culture, roles, or job security, to reduce anxiety.
Build a clear move roadmap
When we plan an office move with our commercial clients, we treat it like a project with owners, milestones, and clear responsibilities.
Designate an internal move coordinator and a small move committee (HR, IT, facilities, department reps).
Establish a realistic timeline that includes purge days, packing deadlines, IT cutover, and the target “business as usual” date.
We’ll work with you to align your internal plan with our crew schedule, building access times, elevator reservations, and any special handling requirements.
Give employees simple, concrete instructions
Employees do best when they know exactly what to do and when. Dodge provides guidance on labeling, handling, and building logistics, and you can mirror that with internal instructions tailored to your teams.
Clarify what employees are responsible for (personal items, desk contents, files) versus what our crews will handle (furniture, equipment, crates).
Provide step-by-step packing and labeling instructions so every box, crate, and workstation is clearly identified by department, destination, and occupant.
Schedule departmental “clean-out days” to shred, recycle, and donate unneeded items before move day so you are not paying to move clutter.
Communicate early, often, and in multiple channels
On complex office moves, communication breakdown is one of the biggest risks to productivity. Our most successful clients treat move communication like a campaign rather than a one-time announcement.
Announce the move as soon as key details are confirmed, then share regular, brief updates as the date approaches.
Centralize information in one place (intranet page, Teams channel, shared drive) with timelines, FAQs, maps, parking info, and contact details for the move committee.
Invite questions through town halls, Q&A sessions, or surveys so you can address concerns before they become resistance.
Support your team on and after move day
Dodge Moving & Storage crews focus on the physical side of the relocation; your leadership and support teams focus on the human side.
Arrange for IT and facilities to be on-site as workstations are set so employees can log in, print, and collaborate quickly in the new space.
Offer tours or quick orientation sessions so staff can find restrooms, breakrooms, collaboration areas, and emergency exits on day one.
Mark the move as a positive milestone—consider a welcome breakfast, ribbon cutting, or small recognition for teams that took on extra work to make the move happen.
Ready to start planning your office move or have questions about preparing your team?
Connect with Dodge to make your next relocation smoother, safer, and more organized:
Dodge Moving & Storage is here to support your team every step of the way, from first announcement to first day in your new space.